If you have a plan, do you conduct testing or exercises of your plan?
Exercise Creation and Facilitation
You figured out what to do, make sure you'll be able to do it when a disruption actually happens. I will give you a testing framework and/or design exercises of varying sizes to ensure your plan will work when it is activated. Use my years of experience building and running full scale simulations for 4,000 people to more intimate table top discussions for groups as small as 3. Requisite training can be included beforehand. After action reviews at the end of the exercise provide immediate feedback on what went well and what needs to be improved.
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